Job description

Hiring Hub is currently looking for a contract Sr. Office Manager with an opportunity for this to become a permanent position. This opportunity is with a long-standing Santa Fe company. This is a great opportunity for someone who values teamwork, wants to help others, and take charge of improving how we work. We're updating our office processes, and you will play a key part in making these improvements.

Description

You'll be expected to organize the daily office routines, help the team adjust to new systems, and manage supplies to keep our workplace productive. You will help everyone feel comfortable and supported by answering customer questions and working with all team members. You'll join a supportive group with a mix of shy and outgoing personalities. Some enjoy quick chats in the break room, while others focus quietly at their desks. Your organizational skills will set the pace for the office by setting up schedules, greeting visitors, and making sure everything flows each day.

Responsibilities

Answer incoming customer billing inquiries
Order and organize office supplies.
Ability to type and enter data accurately with attention to detail.
Assist with coordination and execution of weekly Accounts Payable (A/P)
Assist with budget support for the GM, funding reporting, and other loan tracking and accounting activities.
Support in producing and writing RFP's (requests for proposal)
Support staff with scheduling, meeting setups, and paperwork.
Help train team members on new office systems and processes.
Work with team leads to solve problems that come up.
Keep daily records and help with small changes to improve the office environment.
Maintain Board meeting minutes and spreadsheets with data.

Requirements

Experience with a not-for-profit or governmental entity is highly desired
Proficiency using Windows products and Google-based platforms.
Experience with publishing, grant writing, and high-level editorial copywriting is required.
Organized, friendly, and ready to learn new skills.
Great at working with all types of people and solving problems calmly.
Able to work on site every weekday.

Pay & Benefits

Competitive pay based on experience. $32-35 hourly to start temporarily and $85k-$90k permanently
Health, dental, and vision insurance.
Paid time off, including holidays.
Supportive on-site team and training from day one.
All tools provided: computer, system logins, training manuals, and coaching sessions.
Opportunities to learn new skills and grow with us as we make exciting changes to our office.